Click Here to download our policy document in PDF format.
PARTICIPATION
Participants in NJAS Eco-travel are expected to understand
and accept the conditions covering tour price, refund policy,
responsibility, and terms as outlined in the tour information.
By registering, participants affirm that they have read the
itinerary and are in general good health and are physically able
to keep up with the group in the ordinary course of field
activities. Participants accept as their personal risk the
hazards of participation inherent in field activities, and will
not hold the New Jersey Audubon Society or its tour leaders
responsible for same.
NJAS reserves the right, at the sole discretion of the tour
leader, to ask a participant to leave any group trip at their
own expense, if, in the leader’s judgment, that person’s
continued participation is detrimental to the overall quality of
the tour, to other trip members or to the individual. In such
a case, NJAS’ liability would be limited to costs recoverable,
if any, by NJAS from vendors and tour operators of unused
portions of the tour. We reserve the right to decline the
registration of any individual whose previous conduct on a NJAS
program has been deemed detrimental.
Minors (children under the age of 18) are welcome as
participants on some (not all) of our tours. Minor participants
must be accompanied by a parent/guardian. Please confirm
suitability of the tour for minors with the tour leader before
registering.
REGISTRATION
To register for a specific tour, to request detailed
itineraries for specific tours, or for additional information,
contact:
NJAS ECO-TRAVEL
9 Hardscrabble Road
Bernardsville, NJ 07924
(908) 204-8998 phone
(908) 204-8960 fax
E-mail:
travel@njaudubon.org
Click Here to download the
Registration Form in PDF format.
A registration form must be completed in full and signed by
the participant (s) for all tours. All tours require a $500
deposit on registration, with the balance due 60 days prior to
the start of the tour for domestic tours, unless otherwise
noted in the tour information. For foreign tours, refer to
the individual tour information.
PAYMENT: We accept Visa, Mastercard, American Express,
Discover, personal check, traveler’s check, or cash as payment
for tours.
PROGRAM COST EXCLUDES
The following items are not included in the tour price
unless specifically stated in the tour itinerary: Airfare to
and from departure city, passports, visas, departure taxes,
immunizations, excess baggage charges, optional excursions,
telephone calls, alcoholic beverages, laundry, room service,
snacks and anything of a purely personal nature, excursions
deviating from the scheduled tour, gratuities to non NJAS
employees (bus drivers, local guides, tour operators, lodge
staff etc.). NJAS employees are unable to accept gratuities.
TERMS
The New Jersey Audubon Society reserves the right to alter
itinerary or arrangements, if necessary, without penalty; and to
prorate any increases or decreases in trip price caused by such
alterations; and to cancel the tour at any time prior to
departure, with full refund as settlement to tour participants.
REFUNDS
FOR DOMESTIC TOURS
For cancellations more than 60 days before the starting
date of the trip, deposits will be returned less a $50.00
service charge. Cancellations made 60 days or less before
the starting date of the trip will be charged $250.00, unless
the space can be filled (in which case the $50.00 service
charge would apply). However, if cancellations made less
than 60 days before the start of the tour take place after
hotels and vans have been booked and other services contracted
for, hotel, van rental and other service policies will
determine what portion, if any, of payments are recoverable.
No refunds will be made to no-shows or for any unused portion
of the tour, unless arranged prior to departure date.
Deposits transferred from tour to tour are subject to service
charge schedule for cancellations and are conditional upon
available space for tours. All cancellations must be in
writing and are presumed final.
FOR FOREIGN TOURS
Refer to the individual tour information.
IN CASE OF CANCELLATION OF A TRIP BY NJAS
Rarely, NJAS Eco-travel programs must be cancelled by us
due to insufficient registration or other reasons. We make
every effort to avoid this situation. If a trip is in danger
of being cancelled, we will notify any participants of that
fact two weeks prior to the date final payment for the trip is
due (for most trips this would be 10 weeks prior to the
trip). The final decision to cancel a trip will be made not
less than 4 weeks before the departure date. If NJAS cancels
a trip, and has notified participants of the potential
cancellation 10 weeks prior to departure, and notifies
participants of final cancellation four or more weeks before
scheduled departure, our liability is restricted to refunding
in full any deposits or payments that have been made to NJAS
for the trip.
AIR TRAVEL
Tour participants are required to make arrangements for
their own air travel unless this is covered by the tour
price. Please do not purchase non-refundable air tickets
until assured that the trip will run as planned. We
recommend purchasing travel insurance and/or deferring the
purchase of airline tickets until the date final payment is
due (normally 60 days prior to departure), at which time it
will be known whether the trip will run or is in danger of
cancellation.
RESPONSIBILITY
The New Jersey Audubon Society, as tour operator, does not
act as an agent for any person or firm providing transportation,
accommodations, or services on the tour; and the Society accepts
no responsibility for any loss, damage, expense, injury or claim
arising from any defect in any vehicle, conveyance, or
accommodation provided by any such person or firm. Neither
shall the New Jersey Audubon Society be held responsible for any
loss or delay caused by changes in transportation services,
strikes, illness, weather, or other cause. We strongly recommend
the purchase of trip cancellation insurance.
Click Here to download our policy document in PDF format.
If you are not a member and would like to become one, consider
Joining New Jersey Audubon Society.
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